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Welcome 2022 Students: New Student Checklist

Accept Your Offer - as per deadline on Offer email

ACCEPT YOUR OFFER

To accept your offer please go to the AFTRS Portal by the date indicated on your Offer letter. If you do not accept your offer by that date, your offer will lapse.

If you are thinking of not accepting your offer but would like to talk to someone at AFTRS about any concerns or questions you may have, please contact the Student Centre on +61 2 9805 6444 or email studentinfo@aftrs.edu.au

To access the AFTRS portal you will need the username and password which you set up during the application process.  

Once on the AFTRS Portal, you will be able to choose either:

  • Accept
  • Decline
  • Defer

Please Note:

Once you have accepted your offer, you will be directed to complete your enrolment online via the AFTRS Portal. 

IF YOU WISH TO DEFER

If you have been offered a place in a course, you can defer the commencement of your study by one year if you have a reason why you cannot take up your offer immediately. You will select a reason from the drop down menu available once you select DEFER

Please note: 

1. Deferral is for one academic year only with a new start date of Semester 1, 2023. 

  • This applies to the Bachelor of Screen Arts: Production, Graduate Diploma in Radio and Podcasting and Master of Screen Arts. 
  • Master of Screen Arts:Business (MASB) applicants may take a 6 month deferral and join the MASB Mid Year intake in July 2023, or may take a 12 month deferral.

2. A member of the Admissions Team will be in contact with you, via email, on Tuesday 30 August 2022 regarding your intention to commence study in 2023.  

  •  If they are unable to contact you, or you do not respond by a date set by Admissions in their correspondence, you will be withdrawn from the course. 

3.  Deferral of an offer of a place will only be granted once during your course of study for all programs other than the Master of Screen Arts: Business. 

4. Deferrals are contingent on course or discipline streams running.  AFTRS reserves the right to not run a course or discipline stream.  In that event, you will be notified at the earliest practicable stage. 

5. It is important that if your email or phone number changes during the year, you send new details to applications@aftrs.edu.au to update.

IF YOU HAVE ACCEPTED BUT HAVEN'T YET ENROLLED AND NEED TO CHANGE YOUR DECISION 

If you have accepted your place in the course, but before you have enrolled, there are circumstances where you are able to amend your decision and change your acceptance to either defer or decline.  Any request for changes must occur before 10 January 2022,or as soon as you are aware a change is required.     

Please contact the Student Centre to discuss by emailing studentinfo@aftrs.edu.au:  we are monitoring emails over the 23 Dec - 5 Jan period. 

Complete your Enrolment - by deadline date on Offer letter

COMPLETE YOUR ENROLMENT

Enrolment is the process in which you confirm your place on a course and is the next step after you have accepted your place in the course. 

Once you have enrolled, you are officially a student of AFTRS from the time you enrol until you complete your course requirements and exit the School on your course’s exit date; go on a leave of absence; withdraw from your course; or are excluded from a course of study.

You must complete your enrolment by the due date indicated in your offer letter or you will forfeit your place at AFTRS.  

  • The questions asked within the enrolment form are required to be asked as part of government reporting requirements. They are for statistical purposes only. The answers you supply will not affect your enrolment at AFTRS.  
  • If your address/contact details have changed between application and enrolment, please contact the Student Centre to update. 

IF YOU HAVE APPLIED FOR A SCHOLARSHIP 

All scholarship notifications will be emailed w/c 20 December 2021.  If you have applied for a scholarship and your enrolment deadline is before the scholarship notification, please call the Student Centre to discuss. 

CITIZENSHIP/RESIDENCY STATUS

Successful enrolment in an AFTRS award course requires applicants to

  • possess Australian or New Zealand Citizenship
  • be an Australian Permanent Resident
  • or holder of an Australian Permanent Resident Humanitarian Visa.

Depending on your situations, you may be asked to provide physical documentation in regards of your citizen / residency status.   You will be notified about the specific requirements and how and when to submit by the Student Centre. 

Under 18 Students

UNDER 18 CONSENT FORM

If you are under 18 at the start of semester, you must have a parent or guardian complete, sign, and return the Parent/Guardian Consent form to studentinfo@aftrs.edu.au.   Please return by 14 February 2022.

If your circumstances change before the start of Semester, then please contact the Student Centre to discuss options.

Census Dates

CENSUS DATES 

Census dates are :

  • The dates you become financially liable for any unit of study in which you are enrolled.
  • The final day you can withdraw from a unit of study without financial liability.
  • The date when you incur a FEE-HELP debt for any units for which you have taken out a FEE-HELP loan.

Census dates are listed in the yearly Fee Schedule available to view on the website.

Note: Deadlines for payment of fees are before the Census dates.

Fees

PAYING YOUR FEES AT AFTRS

On the enrolment form, it will ask you to indicate how you are going to pay your fees.

 If you have applied for an AFTRS Scholarship or an external scholarship to pay your fees, you will still need to indicate one of the two payment options.  Your payment intention can be updated to reflect a fee based Scholarship if successful.

The tuition fees outlined in your letter of offer are the indicative course tuition fees, expressed as both a total course cost and per annum cost. They are reviewed each year and you are liable for the additional tuition costs if the tuition fees rise during the course of your enrolment.

You can read more about AFTRS Fees on our website.

The 2022 Fee Schedule, which includes courses fees as listed in your offer letter, will be available on the website in December 2021. 

If  you selected FEE HELP when you completed the ENROL form, then you will get an email from eCAF at the end of January 2022. Make sure you have generated your USI number and got your TFN ready by then.

 

PAYING FEES UPFRONT

 If you have elected to pay your fees upfront , then fees are due on 30 January for Semester 1 fees and 30 July for Semester 2 fees.

  • Students who are Australian Permanent Residents or New Zealand citizens (other than a Special Category Visa holder) will be required to pay their fees upfront.

Current up-front payment options

  • Direct deposit: From your bank account to ours, using the details below. Ensure you use your name as the reference so AFTRS can identify your payment. AFTRS account details are:
    • Bank: Commonwealth Bank
      Account Name: Australian Film Television and Radio School
      BSB: 062320
      Account Number: 10141213
  • Online: Log into the Paradigm student portal to pay your fees online by credit card (Mastercard or Visa).  This option will be available once you have received your AFTRS Student Number
  • Phone: By calling our Finance Department December/January on 1300 223 877 to pay over the phone. Mastercard or Visa only.

Please note:

  • Invoices are not provided before payment but you can request an official receipt following your payment , please contact our Student Centre to arrange this.
  • If you are paying Upfront and experiencing financial difficulties, you may apply to the Student Centre to pay your fees in installments.   
  • If you do not pay your fees by the specified date you may be excluded from your course by the Director of Finance and Technology.

FEE HELP LOAN SCHEME

All AFTRS award courses are FEE-HELP approved. AFTRS is an approved Higher Education Provider and is registered with the Tertiary Education Quality and Standards Agency.

FEE-HELP means you can study without having to pay upfront fees, however if you get a FEE-HELP loan to pay for your undergraduate course, you will have to pay a 20 per cent loan fee on top of your course fees. 

Students are financially liable for the FEE HELP loan if they continue to study past Census dates set down for each unit of study each semester.

Detailed information concerning FEE-HELP is available on the Study Assist website or the FEE-HELP fact sheet online.

ARE YOU ELIGIBLE FOR FEE HELP ?

Eligible AFTRS students have the opportunity to apply for the Australian Government’s FEE-HELP loan scheme if you meet the citizenship and residency requirements as listed below and on the Study Assist website.

  • You are an Australian citizen
  • You are a holder of an Australian permanent humanitarian visa
  • You are a New Zealand citizen – Special Category Visa Holder
  • You are enrolled in an eligible unit of study by the census date
  • You meet the tax file number requirements.
  • You will undertake at least one unit of study whilst residing in Australia.

HOW TO APPLY ?

You will indicate on your enrolment form that you wish to pay your fees via FEE-HELP.

Once your student numbers have been issued, you will receive an email from the Department of Education and Training asking you to fill out an eCAF (electronic Commonwealth Assistance Form) to apply for FEE-HELP online.

This must be completed and submitted on eCAF website by the FEE-HELP due date advised in your enrolment email.

WHAT WILL YOU NEED TO APPLY FOR FEE HELP

Students applying for FEE-HELP will need to have a Tax File Number and Unique Student Identifier as these will need to be listed on the eCAF form:  Your details must match the information held with the ATO and the USI Registry System.

  • If the details in your application don’t match ATO records and the USI Registry System, you won’t be able to access a FEE-HELP loan until you correct the error.

TAX FILE NUMBER

You have to provide your TFN because your HELP debt is repaid through the Australian tax system.

  • If you don’t have a Tax File Number (TFN), you will need to apply for one. Please be aware that it can take several weeks to obtain a TFN, so be sure to do this straight away

The most common way to apply for a TFN is via the ATO website or at a participating Australia Post outlet.  Once submitted, you will receive a ‘Certificate of Application for a TFN from the ATO.

When applying for FEE-HELP via the eCAF online portal, at Section D – Tax File Number:

  1. Tick the option ‘I have a Certificate of Application for a TFN’.
  2. Upload a photo or scanned copy of your TFN certificate of application.
  3. Once you receive your TFN number, you must send a copy of the TFN email/letter you receive to studentinfo@aftrs.edu.au within 21 days of receiving it or your access to FEE-HELP may be affected.
ALREADY GOT A GOVERNMENT STUDENT DEBT ?

It is your responsibility to ensure that you have sufficient FEE-HELP balance to cover the FEE-HELP amounts for your course.  

  • If you had a previous FEE-HELP, VET FEE-HELP and VET Student Loan debt, this will be carried over and count towards your HELP loan limit.  You will need to determine how much your existing loan is and if there is available balance to cover AFTRS course fees.   For 2021, the HELP loan limit was $108,232.

If there is insufficient loan amount left to cover all of the course fees for the duration of study, then there is the option to pay for units UPFRONT:  please call Student Centre to discuss.

  • Paying in full for one semester before semester starts
  • Paying a unit upfront per semester, with the remaining units on FEE HELP
  • Repaying directly to FEE HELP to reduce your debt and therefore freeing up funds to put against the course

Unique Student Identifier USI- required by 4 February 2022

UNIQUE STUDENT IDENTIFIER - USI 

From 1 January 2021 if you are starting a higher education course you will need a Unique Student Identifier. 

Applying for a USI is fast and free, and you keep the same USI for life. You can apply for a USI in as little as five minutes at usi.gov.au

If you have studied a VET course in the last five years, including while at secondary school, you might already have a USI. Locate it here

SEND YOUR USI  NUMBER TO STUDENT CENTRE 

Once you have generated your USI number, please send a copy to studentinfo@aftrs.edu.au before Orientation Week. 

  • You can ask for your USI to be sent directly to your provider (AFTRS) from the USI website or you can send us your number separately via email. 
  • You will also need to put your USI number in your eCAF application if you are applying for FEE HELP.

FOR INTERNATIONAL STUDENTS

International students studying in Australia with an Australian education or training provider need a USI.  You will need to provide your non- Australian passport (with Australian Visa) as identification

Student ID Photo - Required by 1 February 2022

STUDENT ID PHOTO

We need you to submit a portrait photograph of yourself to use as identification on the  Student Management System and AFTRS Security Student Card, which will be provided at start of your course.

Send your photo via email in JPEG format to idphoto@aftrs.edu.au by Monday 1 February 2021.

The specifications of the photograph are listed below, and save with the following convention:  surname.firstname.jpg

  • PNG orJPEG 100 dpi in resolution: no bigger than 1MB please  
  • Portrait Head and shoulders ONLY
  • Face FRONT to camera
  • Neutral background of one colour only
    • No Black or White
    • No hats or sunglasses please

Course Guides and Teaching Days

COURSE GUIDES

These course guides cover all aspects of the AFTRS courses you are enrolling in. The guide provides transparency on the structure of the course, expectations of students and staff and support through to graduation and employability in the industry.

Graduate Diploma in Radio and Podcasting

Master of Arts Screen

Master of Arts Screen: Business

Bachelor of Arts Screen: Production

TEACHING DAYS

You will be able access your first semester subject outlines two weeks before the start of classes and can be viewed from the calendar in Office 365.

The timetable will provide detail on your subjects and your assignments.  These will be available through the learning management system Moodle.

NEW STUDENTS First Day 2022
Bachelor of Arts Screen: Production (Year 1)

Class Days each week:

Tues   10.30am–5.30pm

Wed   10.30am–5.30pm

Fri      10.30am–5.30pm

Thurs Self Directed Learning

Tuesday 8 March 2022
Master of Arts Screen (Year 1)

Class Days each week:

Mon    9.30am–5.30pm

Tues   9.30am–5.30pm

Wed   9.30am–5.30pm

Monday 7 March 2022
Master of Arts Screen: Business (Year 1)

Class Days each week:

Weekly online units

PT: Wed  6pm – 8pm

FT:  Tues & Wed 6pm – 8pm

Fortnightly Workshops Fri–Sun 10am–5pm

FT: Tues 8 March 2022

PT:  Wed 9 March 2022

Graduate Diploma in Radio and Podcasting (F/T)

Class Days each week:

Mon – Fri  9am–5pm

Monday 28 February 2022

Graduate Diploma in Radio and Podcasting

(Years 1 P/T)

Class Days each week:

Alternating weekly pattern of

Sat workshop 10.00am–5.00pm one week

Two weeknights the following week:

Tues & Wed (6pm -9pm)

w/c Monday 28 February 
     

 

 

Your name at AFTRS

LEGAL NAME

Your student record and all official certificate documentation, including your testamur and your academic transcript, are in your legal name provided by you at enrolment.

All official AFTRS documentation will be in your legal name. You are not able to change your name to a stage or writing name unless you provide certified proof of your legal name change. 

PREFERRED NAME

Students are able to change their first name to a preferred first name for communications to fellow students, lecturers and within AFTRS. 

  • eg James Smith > Jono Smith   or Katherine Talbot > Tina Talbot 

Your preferred first name will be reflected on Moodle,  on class lists and your 'name' email can also be changed. 

Your legal last name cannot be changed across AFTRS systems. 

If there are cultural reasons regarding display of your name, please contact the Student Centre to discuss. 

Adding a Preferred name 

Please let us know by 10 January 2022  if you would like to add a preferred first name to your student record.

You can also update your preferred name at any time during your course via the Paradigm Student Portal or by emailing Student Centre. 

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